Narrative of the US Exploring Expedition 1845 – Charles Wilkes USN

In 1838 a special squadron of the United States Navy was ordered into the Pacific Ocean to chart hazards and gather scientific knowledge. After an expedition of four years Charles Wilkes, commander of the squadron,  compiled a narrative of the voyage from the journals of his officers and scientists. The narrative was published in five volumes in 1845. In 1985 the Fiji Museum published a reprint of the third volume.

In Volume 3 the Expedition leaves New Zealand and spends the first chapter in Tonga (‘Tongataboo’). The remainder of the book is spent in Fiji (‘Feejee’), from May to August 1840, until the last chapter where it heads for Honalulu. “Drawn not only from the experiences and observations of the Expedition’s officers and scientific corps, but also from those of the beachcombing Fiji whites who served as local pilots, of veteran Yankee beche-de-mer and tortoise-shell trading captains, and of pioneering Methodist missionaries, the book does far more than simply outline the work and adventures of the Expedition in these islands, drawing a vividly detailed, quite unparalleled picture of life in pre-Christian Fiji.” (from the back cover of the 1985 reprint)

The book has a detailed Contents section, as many of these old books do, but no index. Google Books has scanned all five volumes and searching can be done there. It is easy to search for the names of people, although Fijian names are likely to be spelled differently.

David Whippy, an ancestor of mine, is mentioned many times, in descriptions, as the teller of stories and provider of information, and as a participant in the action. Wilkes describes his meeting both Whippy and Tui Levuka on page 47:

Whippy - first meeting p47It is important to read some of the descriptions of Fijian people and customs with some tolerance for the narrow attitudes of these early explorers.

Here is another example, on pages 330 and 331, following a discussion of the diseases and ailments suffered by native Fijians:

Whippy page 330

Whippy page 331

Another example is Paddy Connel, who walked into Wilkes’ tent one day and told him his life story (on page 67):

He was a short, wrinkled old man, but appeared to possess great vigour and activity. He had a beard that reached to his middle, but little hair, of a reddish gray colour, on his head. He gave me no time for inquiry,  but at once addressed me in broad Irish, with a rich Milesian brogue…

The story then continues for nearly two pages so I won’t repeat it here. Even though Wilkes suspected that a lot of it wasn’t true there is probably enough for a descendant to go on to search for Paddy further.

The book is worth reading in its own right, even if specific names cannot be found. Wilkes describes the customs, food, illnesses, and culture of the Fijian people he came across at a time when the Wesleyan missionaries had only just started to have any influence. He also describes his own dealings with the various chiefs and the white settlers he encountered, some of whom he or his officers employed as pilots.

The book also contains sketches and drawings of people and places.

Muthuata Feejee

The version on Google Books appears to have fewer of the excellent drawings than the Fiji Museum version I have at home, but there may have been other versions in Google Books that I missed.

We have wedding photos, but what about anniversary photos?

ChampagneLast night my husband and I celebrated our 24th wedding anniversary. We are expecting very many more anniversaries after this one.

We try to do something special for our anniversary every year. Some years we go away for the weekend, and I seem to think they are in the majority. They are probably just more memorable. Most years we just go out somewhere and have a good dinner and drink champagne and eat too much, like last night.

What we didn’t do is take a picture of ourselves having dinner. Wouldn’t it be lovely to have a series of photos of us celebrating our anniversary through the years? Not just when we spend the weekend in the Blue Mountains or Port Stephens or Palm Beach or the Snowy Mountains, but every year, no matter what we do.

If only we had thought of it sooner.

Even last night I was watching two women at another table. Their fruity cocktails arrived and one of them pulled out a phone to take a photo of themselves with their brightly coloured drinks. Even then it didn’t occur to me to take a photo of us with my phone.

Not any more. I am determined to have photos of us celebrating our wedding anniversary every year, starting with our 25th anniversary next year. I will also go back through the years and collect photos from past anniversaries. I’ll start a digital photo album to record our anniversaries and the continuing happiness and strength of our marriage.

It will be a lovely record for us to look back on, and for our families to reflect on how happy we were after we’ve gone.

Social Media for Family History Societies

DoorA lot of large companies and organisations are using social media to attract new customers and members, and to keep in touch with the ones they have. Those that don’t are learning how to do so.

I think small volunteer organisations like family history societies should do the same. It is even more important for societies to use low-cost ways of reaching people that cost little more than the time of a regular volunteer or two.

Most family history societies have at least a basic website so that people searching on Google can find them. Every society needs a website, a blog, and a Facebook presence at the very least, and perhaps a  Twitter presence if you’re up for it, although this is not essential. If you don’t already have a website you can build a combined website and blog all at once.

The website is where you get people to join your society. It is your window to the world. The website is the most important presence you have. The blog shows them why they should join and helps them feel part of a community of like-minded people. The blog points to the website and keeps the website interesting to existing and potential members, and to search engines like Google. The Facebook page points people both to the blog AND the website and keeps them in contact with you and each other on a daily basis.Your Twitter announces your posts on the blog and the Facebook page and leads people back to them.

Let’s look at each element in a bit more detail.

Blog

A blog is a specialised website that allows you to write short articles that are usually date-stamped. The articles, or posts, appear on the front page, or homepage, in reverse order, with the most recent one at the top. Posts are usually categorised and tagged so that they can be searched more easily. A blog can also contain pages, which are static web pages that are reached by links in a menu, like a normal website. This is where you might put things like contact details, membership benefits and so on.

You need a blog to publicise what the Society does and what information you have, and to help people get to know you and see why you are worth paying money to join. Blogs are searched by Google, and if you post regularly you will be higher in the search results, and you will get to more people who may never have heard of you before.

The person or people who create the posts should be the ones who know what is going on within the society. It’s no good appointing someone from outside who isn’t involved in the new things that are going on. If the organisation has staff they should be involved, and if not then one or two of the organising committee.

?BloggerA blog can be set up and hosted on a free site such as Blogger or WordPress very easily. Blogger is owned by Google and allows you to sign in with your Google ID. WordPress is open source and a bit more flexible. If you already have a website you may be able to install the WordPress software directly and link the website to it. My own websites and blogs are all WordPress installations on my own sites. You have much greater flexibility and range of templates because you can upload them, change them, even create your own. You can design your own logo and put it on the top of the pages.

It’s not necessary to do all that though. If all that sounds too hard go with a free site. You can always move all your posts into a new blog later if you change your mind.

The naming of the site is also a consideration. It is easier for people to understand if you have a domain name that reflects the name of the organisation. The domain name is the bit after the ‘www’ in a website name, so the domain name for this website is ‘socialmediagen.com’.

www.ourfamilyhistorysociety.com

looks better than

www.ourfamilyhistorysociety.blogger.com.

A domain name is like a company name in that you can choose anything you like as long as no one has already claimed it. There are a lot of companies that will allow you to choose and pay for a domain name. The cost is only about $20 for two years, so there’s no excuse to not have one.

Your posts can be about many things, for example:

  • what is happening in the society
  • what new indexes or information you have (or what’s already there – a ‘featured’ database or collection)
  • profiles of members or volunteers
  • news in the wider genealogy world

You can become their source of information about new developments in the world of genealogy as well as in your more specialised area of interest. You can ask questions of your readers and members, and get them to engage with you by leaving comments. It really works!

Facebook

Once you have a blog, you can give it, and the website, wider exposure by creating a Facebook page. If you are not on Facebook yourself it might be time to start, as it is easier to start the page when you already know your way around at least a little.

SAG Facebook pageA few societies in Australia and elsewhere have Facebook pages, such as the Society of Australian Genealogists, the New Zealand Society of Genealogists, and the Southern California Genealogical Society. You can post general news about the Society or the website at any time, as well as whenever you publish a new blog post. Asking questions gets them talking and keeps your society and its activities in their minds.

When you publish a new post on your blog you can set it up so that it is automatically posted to Facebook. It’s a good idea to do this, as a lot of people will see it first in Facebook instead of reading it in their blog reader.

In Facebook you are trying to attract followers – people to ‘like’ you. Once they are followers anything you post will appear in their feed, so your message is directly in front of them. I have found that by far the best way to build followers is to post often. I try to post something every couple of days at the very least – usually a link to an interesting site or blog post, or a question to get people engaged in answering or giving advice. More is better – the more you post, the more followers you will have. It is as simple as that.

I’ve tried paid Facebook advertising and it is not worth the money. Perhaps genealogy is too specialised to work well in Facebook.

I have found that Facebook is better than a blog for engaging people to leave comments, but the blog is better for attracting newcomers. They are two different things and they work together. Ideally you will have both.

Twitter

Twitter is like a blog except that you are limited to 140 characters. It is most often used to send out links to blog posts and websites, and for direct communication. Twitter is the best place to see what’s new, and to get quick answers and advice. It is far more useful for genealogy than most people realise.

Twitter works much the same as Facebook – you have followers, and they get your posts in their feed. Posts are called tweets. The more you post, the more people will follow you. Your followers may retweet your tweets to their followers, thus reaching more people. Twitter is different from Facebook in the level of privacy. Tweets are all public, unless you send a direct message to a specific person, whereas Facebook allows you to restrict your posts to followers, or specific people. As a society looking for members you wouldn’t restrict them, but it is useful to remember.

You can set up your Facebook page and your blog to tweet automatically, which is what I do.

I have 5 Twitter accounts, which I run from Tweetdeck, which is a 3rd-party application that allows me to show the different accounts in separate columns, and post from one or many accounts at once, all from the one place. It’s the only way I can manage all the different Twitter accounts without having to log on and log off each one in turn.

There are many, many more users of Facebook than Twitter. Twitter seems to me to be better for networking and communicating with other researchers, repositories and libraries quickly.

Unless you are already comfortable with Twitter I would leave it alone for now, and we can come back to it later.

Where do we start?

If nothing else, start with a blog. No question.

When you have a few posts under your belt you can expand into Facebook, or you can launch both at once. The website can have a link to show people how to follow you on Facebook.

Start a blog. Now!

Photo courtesy of  devonsun at Dreamstime

What time zone is that?

I have finally solved my inability to calculate international time zones.

We are increasingly becoming more global. Social media allows us to communicate and collaborate with people from all over the world, in real time. This means that we can chat with people and take part in live video-conferences and video-streams from around the world when they actually happen.

An essential requirement is knowing what time something is going to happen. It is no good deciding to watch a video telecast at 6:00 PM US Pacific Time when I have no idea what time that is in Sydney.

I’ve needed to be aware of time zones most of my life. When my Dad moved back to Fiji and I was old enough to call him I needed to know that Fiji is two hours ahead of Sydney, or one hour when we have Daylight Savings Time. If I called too late in the morning he would have left the house, and too late at night he would be in bed. Unfortunately the knowledge wasn’t reciprocated, and he has quite often woken me on Sunday mornings because he’s been up for hours!

Later my good friend moved to the US, and I needed to know when she was likely to be home. She used to tell me that all I had to remember was that Florida was 14 hours behind Sydney. Subtract 24 hours and then add 10. Unless one or other of us had changed to or from Daylight Savings Time this worked, but unless you do it often, as she did because her family is here, it becomes a bit of a nightmare and the easy option is to just not make the call.

More recently I took part in the first ProGen Study Group. A choice of times for group chats was much restricted by most of them being either in the middle of the night or the middle of the day for me, so I began by running the blog-only group. The personal interaction was important, though, and one by one my members left to join other groups, and in the end so did I. I joined a group that met on Wednesday nights, which was the middle of Thursday here in Sydney. No sooner would I have finally worked out that I was was supposed to be there at 1pm than one of us would change to or from Daylight Savings, and I would have to rethink the time. I don’t know why time zone calculations are so much more difficult than the simple addition or subtraction would suggest, but they are.

My Google homepageI use iGoogle as my homepage, which allows me to install gadgets to give me the functionality I need. One of my gadgets was something called ‘World Clocks’, which gave me two analogue clocks showing the time zones of my choice. This worked when I just needed to know Florida time, but now that I need other zones the two zones are not enough, and they are a hassle to change every time I need another time zone. My friend has since moved back to Australia, and I had stopped using the gadget.

My new phone, an HTC Legend, gives me a choice of time zones to display as many as I want and is ideal. I do not need a calculator so much as a display of the current time. Problem solved! But no, my phone is not always at my side, especially at home.

Surely, I thought, a similar gadget must be available on iGoogle?

I tried two and selected one – PolyClock.

PolyClockIt gives a list of cities from around the world that you can choose from. Unfortunately Salt Lake City wasn’t on the list so I had to find a map of US time zones to find a city in the same time zone, and I found Phoenix, which is close enough. I also like that it shows the cities where it is still yesterday in red – this is important in Australia as we are ahead of everyone except New Zealand and Pacific Islands such as Fiji.

Now it’s easy. I hope to attend many more chats and watch more conference streams than I have in the past.

Another, similar problem I have is that a lot of people in the US give the name of the time zone, for example 1pm Mountain Standard Time. When I am trying to find out the current time I am usually presented with a list of cities, and I don’t know which cities are in which time zone.

I don’t think there is a quick solution for this other than to learn the US time zones and some basic US geography. There are only four mainland time zones and once you know that they are, from left to right, Pacific, Mountain, Central and Eastern, you are on your way. I know there are the Rocky Mountains over towards the Pacific coast so I can usually not confuse Mountain and Central.

So on the list I’ve chosen for PolyClock I just have to remember that Los Angeles is on Pacific Time, New York is on Eastern Time, and Phoenix is on Mountain Time, which is easy enough.

See you in cyberspace!

Social Media for Family Historians

Social Media for Family HistoriansMy first book, Social Media for Family Historians, was published in late 2010 by Unlock The Past. It explains what social media is; what use it is; and introduces you to more than 25 social media sites that can help family historians to communicate, share and collaborate with other family historians and with their own families.

It covers new ways to communicate such as Sykpe and SecondLife; social networking sites such as Facebook and GenealogyWise; blogs and microblogs such as Twitter; sites for sharing family trees such as Ancestry and MyHeritage; sites for sharing photos and videos such as Flickr and YouTube; and community information sites such as wikis and social bookmarking.It explains in some detail how to get started with Facebook and blogging.

Contents:
Preface
1. Introduction
2. What is Social Media?
– The Internet
– Self-publishing
– Social media
3. Why use it?
– Advantages
– Disadvantages
4. Communication
– Chat
– Mailing Lists and Forums
– Social Networking
– Blogs
– Microblogging
– Virtual Worlds
5. Sharing
– Family Trees
– Photographs
– Videos
– Social Cataloguing
6. Collaboration
– Wikis
– Social Bookmarking
– Documents
– Questions and Answers
7. Dangers
– Risks
– Some Simple Rules
8. What Are You Waiting For?
Appendix 1. How to Get Started with Facebook
– Sign Up For Faebook
– Using Facebook
Appendix 2. How to Get Started with Blogging
– Find a Host
– Create an Account
– Name Your Blog
– Set Security
– Create your Profile
– Select a Design
– Start Writing!
– More Advanced Blogging
Glossary
Index

You can buy it from Gould Genealogy, and I hope you do!

A conditional purchase application

Conditional Purchases were introduced in 1862 as a way of getting small landholders on the land. They selected a portion of land, paid an initial deposit of %10 of the value, and then had to pay it off. The conditions were that they had to reside on the property, and they had to improve it – build a house, fences, etc. They could select land before it was surveyed, so by the time the surveyor came around there was often some improvements already built, which the surveyor often described and marked on the plan.

My ancestor Richard Eason (1829-1922) selected some land near Blayney in 1871. The land is Portion 199: 40 acres in the Parish of Graham, County of Bathurst, which is just north of the town of Blayney in New South Wales.

The Conditional Purchase number and Richard’s name was recorded on an old parish map:

Graham Parish map 1884 detail

Historical parish maps can be viewed on the Parish Map Preservation Project website. The names that appear on the maps are those of the first title holders. Conditional purchasers could take 30-40 years to finish paying the land off, and if there was a mortgage involved then the bank became the first title holder. Later maps of this parish show the City Bank of Sydney on this portion.

With the Conditional Purchase number, CP71.252, it is possible to examine the Conditional Purchase Register for that year at State Records NSW:

Conditional Purchase Register 1871

The register gives a summary of the history of the purchase up until the title was issued by the Registrar General. Transfers of ownership to mortgagees can be seen, as well as the transfers back to Richard when he discharged the mortgage. Each of these transfers required a separate form to be filled in, and these forms are part of the correspondence for the purchase.

You can get quite a bit of information from the register, but if you want the actual documents you have to go further and trace the correspondence through the Correspondence Registers. It sounds easy but it is quite time consuming, and easy to make mistakes and lose your way. You must write down each document number recorded in this register, and then find each one in the relevant Correspondence Register to find out what happened to the document. It was either put away or filed with another document. If you are lucky, all the documents will be filed together and you will eventually find where they are. If not, you have to find and retrieve each one separately. If you are very unlucky, you may lose the trail and be unable to find the document, or the document may have been misplaced.

Here is the original application form:

Conditional Purchase application form

There are many other documents for this purchase, including:

  • 1871 – a letter from the surveyor in which he describes the improvements made by the applicant and the land contained an extra 6 acres and 3 roods, which the applicant had agreed to pay for.
  • 1871 – a list of deposits paid, with £1.13.9 against Richard’s name
  • 1874 – the Declaration of the Conditional Purchaser, where Richard declares that he has been in contonuous residence and made £50 worth of improvements
  • 1897 – Notification of Alienation of the land to Richard Chambers (his older sister’s nephew). I believe this to be the result of a mortgage.
  • 1885 – Transfer of Conditional Purchase returning ownership of the land from Richard Chambers to Richard Eason
  • 1891 – Transfer of Conditional Purchase to the City Bank of Sydney in consideration of the sum of £450
  • 1904 – Transfer of Conditional Purchase back to Richard Eason
  • and so on

The land title was eventually issued in 1916, at which point the entries in the Conditional Purchase Register end, as control was passed from the Conditional Sales Branch to the Registrar General.

On the map you can see many other names of the people that Richard must have known. Robert and William Ewin were his brothers-in-law. A sister-in-law married a Thornberry. The Easons, Ewins and Thornberrys all came from the same couple of parishes in County Tyrone in northern Ireland.

Richard built a house on this land and raised his family in it, even though his wife died not long afterwards. His son John raised his own family there. John’s son Richard, my grandfather, sold the land and took the materials for his own building.

A couple of years ago I visited this land and saw the remains of the house. I have written about this previously. I met the current owner of the property, who gave me a photo of Richard’s son John Eason, my great-grandfather, that I had never seen before.

Fernside

I’ve traced many conditional purchases since then, but none have been as exciting as this first one for my great-great-grandfather!

Further information:
State Records NSW Archives in Brief No 93 – Background to conditional purchase of Crown land

This post is based on a post previously published for Australia Day 2011 on my blog Carole’s Canvas.

A good reason to write a blog

Blog posts are a snapshot in time. Just as a photograph can tell you a lot about someone, so can a blog post, even when they talk about seemingly trivial things. Even memes, those things that seem to go around like a craze in primary school, can be meaningful.

I have been sorting through old drafts that were never published, and I found this one from October 2008:

Ten years ago I was:

  1. Working on the implementation of a new computer system to prepare for Y2K
  2. Sharing our new house with my sister’s family until theirs was ready to move into
  3. Wondering how long my mother’s new marriage would last (not long)
  4. Planting Australian natives in the garden
  5. Spending too much money

Five things on today’s to-do list:

  1. Give the cat his antibiotics (done)
  2. Call my Dad to see how my step-mother is doing (trying)
  3. Go and see my step-mother in hospital
  4. Meet an old friend for lunch (will do)
  5. Do some neglected housework (not done)

Five snacks I enjoy:

  1. My sister’s brownies
  2. Yoghurt
  3. A banana, or some grapes
  4. dry-roasted cashews
  5. Did I mention my sister’s brownies?

Five places I have lived (in no particular order):

  1. Beautiful leafy Hornsby in Sydney’s northern suburbs (for the last 20-odd years)
  2. Dubbo in Central Western New South Wales (where I grew up)
  3. A flat in Rockdale in Sydney’s south (while I was at uni)
  4. A semi-detached house in inner-city Stanmore (when I was finishing uni and starting work)
  5. Suva, Fiji (for about 6 months when I was 12)

Five jobs I have had:

  1. Salesgirl at Woolworths Variety when I was 14 or 15
  2. Sales assistant at Angus and Robertson book store in Dubbo between school and uni
  3. Bar attendant at a couple of southern Sydney pubs while I was at uni
  4. Clerk for the Department of Immigration and Ethnic Affairs for a couple of years when I finished uni
  5. Computer programmer at the gas company

Five places I would like to visit:

  1. Ireland – Northern Ireland and the Republic
  2. The National Archives of Fiji
  3. Namibia (again)

None of this will have any significance for anyone outside of my family, I suspect. For my close family, however, it may mean a great deal. Not only does it say to anyone who is interested some details of my past and present life, but it has some bearing on other events that had great significance.

I suspect that I didn’t finish the post because of what was going on at the time. I did talk to my Dad about how my step-mother was doing, and I went to see her in hospital every day and sat with her while my sister, her daughter, raced home to get things done. We moved her home when the hospital could no longer do anything for her, and after a few days she passed away, in her own bed with her family around her. Only 11 days after I wrote this.

It still hurts that she was taken so soon. 60 is young, these days. Her father lived much, much longer.

I also remember meeting the old friend for lunch. He told me a trick to do with parking near the hospital before the afternoon peak hour.

It was a shock to read through this post after all this time. I thought I would share it with my family, and anyone else who is interested.

Adi, Christmas 2007

Historical Records of Australia

The Historical Records of Australia was an attempt to make the records of the Colonial Office relevant to the Australian colonies available here in Australia.

Series One was published  in 26 volumes in 1914-1925 and consists of the New South Wales Governors’ despatches to and from England. These despatches were incredibly detailed reports on every aspect of the colony, and included correspondence from settlers, returns of shipping, and the opinions of the Governors on many subjects. More recently these volumes have been digitised and published on 2 CDs by Archive Digital Books Australia (Modbury, South Australia, 2009), making them completely searchable.

A search for ‘Fiji’ or ‘Feejee’ gives a number of results. For example, here is an estimate, sent by Governor Bligh in1808, estimating the cost of a voyage to Fiji to procure sandalwood and the expected profit from the venture:

HRA I vol6 p683

Historical Records of Australia Series I Vol. 6 p683

The deposition of Peter Dillon on 6 November 1813 regarding an encounter with the natives in which Charles Savage and many others were killed is reproduced in Volume 8, pages 103-107. The deponent:

Sayth that, the Priest being gone, several of the Chiefs came up and entreated deponent and his party to go down and which request he peremptorily refused, but two of the Party, Charles Savage and a China Man, both of whom had been living with the Natives, contrary to deponent’s Orders, ventured down amongst them and whom they Suffered to Walk about some time unmolested, entreating deponent and the two others to go down also, and finding Deponent would not consent they killed those two which were down.

Volume 19, from 1838, contains the evidence taken regarding the attack on the Sir David Ogilby by the local Fijians in an attempt to take the ship:

Whether the Natives, tempted by a display of articles on the deck, acted only on the impulse of the moment, or whether the attack was a premeditated one, seems to be doubtful; but, seizing an opportunity when the greater part of the Crew was aloft, one of the Chiefs rushed on the Captain, whose name was Henry Hutchins, and despatched him with a single blow of a club. In the conflict which instantly followed, another man named William Brooks was killed, the Mate and several others disabled, and it was only from the fortunate circumstance of there being some muskets and ammunition in the Main Top that the remainder of the Crew were enabled by keeping up a fire on the deck ultimately to regain possession of the vessel. Many of the Islanders, and among them the Chief who led the attack, are said to have lost their lives…

The books are available in many libraries and indexes in the back are very helpful. The CDs can be purchased from Gould Genealogy. Remember to use alternate spellings for Fiji, and try other search terms as well.

Polynesian Reminiscences – T Pritchard (1866)

Title page of ‘Polynesian Reminiscences’, Pritchard, 1866

William Thomas Pritchard (1829-1907) was the first British Consul to Fiji from 1858 until his dismissal in 1863.

Pritchard took the first offer of cession of the Fiji Islands to Britain in 1858, and has many stories to tell about his work as Consul and the people he dealt with – chiefs, settlers, and the captains of visiting warships.

As with all Google Books the text can be searched when you view the book online but not if you download the PDF. The names of people and places are spelled very imaginatively.

Sources

Pritchard’s Reminiscences on Google Books

Wikipedia entry for William Thomas Pritchard

My own mini-scanfests

When you come back home after a productive research trip to an archive or library do you often end up with a stack of photocopies?

Yes, me too.

I use my digital camera whenever I can but sometimes it just isn’t possible to take photos. Sometimes the repository doesn’t allow it, and other times the documents are folded up so well that it is just easier to get the experts to photocopy them. When I get home I tend to leave them for a while in the ‘filing’ pile, and the longer they stay there the harder it is to get around to dealing with them.

For me a major part of the post-research trip process is scanning the photocopies. A piece of paper is no good to me if it fades or gets tea spilled on it, or the laser toner sticks to something other than the paper, or it goes up in a bushfire.

To address the post-research filing issue I bought one of those multi-function printers. It prints in colour and black-and-while, it scans, it photocopies, and it faxes. It’s a marvel of modern technology. When I chose it I made sure of two things –

  1. it prints and scans both sides of the paper (duplex)
  2. it has a document feeder

Multi-function printerThe duplex requirement is fairly self-explanatory. The document feeder means I can put a stack of pages in the top, press some buttons to tell it to scan to my laptop, and away it goes. All I have to do is press the OK button on the laptop, and then I can get on with something else. If both sides of the page needs to be scanned I can select that option and the pages are scanned in the correct order.

Of course, at some stage I have to rename the files to something more meaningful than SCAN0001.jpg or whatever I’ve chosen as the default, but I can do that later, and sitting down.

My scanner is not much bigger than A4, so A3 photocopies are a problem. There are a couple of solutions – perhaps you have others?

  1. scan each half at a time, making two images that can then be joined together (or not!) in your photo software
  2. photocopy the A3 at a library or somewhere with a big photocopier, reducing it to A4, and then scan the A4 photocopy. Yes, some quality is lost, but it takes much less time and is more likely to result in a useable scan than option 1, which I rarely get around to doing.

Another important part of the process is to write the citation on the photocopy before scanning it, if I hadn’t already done it at the time of the photocopying. If I’ve requested copies at State Records NSW I pay for them before I leave and so this labelling must be done at home, preferably the same day while the file is still fresh in my mind.

Then there’s the analysing, data entry, filing into my family binders, and all of the other tasks that give meaning to whatever I’ve found, but that’s another story.

What do you do with your photocopies when you get them home?