New online indexes for Victoria

The Public Record Office of Victoria has announced the release of  two online indexes –

Wills and Probate 1841-1925

Outwards Passengers 1887-1896

Here is the announcement in their rEsearch 32 – News from Access Services at Public Record Office Victoria:

NEW PROBATE AND SHIPPING INDEXES LAUNCHED
2008 has seen volunteers at PROV achieve major milestones through their work on indexing PROV records.

Volunteers from the Genealogical Society of Utah and the Victorian Association of Family History Organisations have completed the initial stage of a new index to probates in Victoria. The index’s first stage, covering the period 1841-1925, allows researchers to search for the first time 214,000 probates held in PROV’s collection by family name, place, occupation and date.

For assistance in researching wills and probates, refer to: PROVguide 70 Wills and Probate Records; PROVguide 29 Wills and Probate Records 1841-1925; and PROVguide 68 Wills and Probate Records from 1926. These are available online and in hard copy in PROV reading rooms.

PROV volunteers have also completed another instalment of the outwards immigration index. The latest instalment of 290,000 departures covers the period 1887 – 1896, was launched at the volunteers’ end of year celebrations on 16 December.

The new instalment of the immigration index and the new probate index can be accessed online at: < http//access.prov.vic.gov.au/public/PROVguides/PROVguide023/PROVguide023.jsp

Beyond the death certificate – probate, deceased estates, and inquests

image_paperworkYou probably already have a copy of your ancestor’s death certificate, which tells you where and how your ancestor died and who was left behind. Probate and deceased estate files can give you much more – what property did he/she have, who was to get what, and who was involved in the distribution process. If there were unusual circumstances surrounding the death an inquest was often held, which will give you details about how they died. This is invaluable information for anyone looking for those details that make up a clearer picture of your ancestor.

Probate is the process of deciding who is authorised to administer a will on behalf of the deceased. In the absence of a will letters of administration are issued for the same purpose. A probate packet is all of the documents submitted to the Supreme Court to enable this decision to be made, and can include the original last will and testament and any codicils; asset inventories; affidavits of death, witnesses, and the executor, and sometimes the death certificate and death notices in the local newspaper.

The reference numbers for probate packets can be found by checking the Probate Index 1800-1985 on microfiche, which is available in the State Records NSW Reading Rooms and many libraries. Probate Packets are progressively being indexed in State Records NSW Archives Investigator, which is their “on-line archives information and access system”, and so it’s worth checking here first, especially for deaths in the 1800s. In Archives Investigator use a Simple Search and enter the first name and surname of the deceased, and the word “death”; eg. “John Smith death”, and change the Using to “All Words”. Once you have the reference number (it will give a Series number and a number up to 6 digits long) you can go out to the Western Sydney Records Centre at Kingswood and order the file to look at. Copies can be made.

The Supreme Court transcribed wills that had been the subject of probate from 1800 to 1977. These books were handwritten until 1924, and then were typed. The books have been microfilmed up to November 1952 by State Records NSW and are available there.

Occasionally the estate was administered by the Public Trustee (previously the Curator of Intestate Estates until 1913). Reasons include missing or non-existent heirs, unwilling executors, delay in administering or applying for probate, or the Curator or Trustee was appointed directly. Case papers after 1913 would be held by the Public Trust Office. Cases prior to 1913 have been transferred to the Western Sydney Records Centre and the index has been microfilmed. An online index is progressively being created by State Records NSW volunteers here.

Deceased estate files were created by the Stamp Duties Office. Death duties were payable from 1880 to 1974. An inventory of all assets of the deceased was compiled for the purposes of calculating the death duty payable on the estate. The file can contain wills; inventories of property, farm equipment or business, household furniture, and clothing; property valuations; statements from relatives, valuers and agents; birth, death and marriage certificates; and other documents – depending on the circumstances of the deceased.

State Records NSW has an index to deceased estate files on microfiche at both Reading Rooms. An online index is progressively being added to, currently covering the period from 1880 to 1923, giving name, locality, date of death and date duty paid. This last date, the date the duty was paid, determined how the records were filed and so is required to access the file at the Western Sydney Records Centre. Deceased estate files are available for inspection up to 1958.

Inquests were held by the Coroner to investigate cause of death. The death certificate should indicate whether an inquest was held. Reasons for conducting an inquest include death by accident, suicide, violence or fire; deaths that took place in public institutions such as hospitals, asylums or police custody; or if the person is unidentified. The inquest may have taken place some time after the death, sometimes years later.

Reports of inquests before 1826 can be found on microfilm at State Records NSW Reading Rooms. The Colonial Secretary’s Correspondence sometimes mentions them, and are indexed here. Inquests from 1826 to 1963 are indexed in the Reading Rooms on microfilm, supplemented by a card index at the Western Sydney Records Centre. The inquest files are also available for inspection at the Western Sydney Records Centre.

All indexes on microfilm and microfiche are available at State Records NSW Reading Rooms. The records themselves can be examined and photocopies made at the Western Sydney Records Centre at Kingswood in Sydney. Probate packets can be pre-ordered in advance of your visit online here and other files here. Please remember that there may not be a file for the person you are researching, and that the file may be dated many years after the date your ancestor died, so that it cannot be found within the date ranges given.

Once you have your copies you will spend many hours examining them and marvelling at the wealth of information they contain, even if your ancestor wasn’t actually wealthy!

Sources:

State Records New South Wales, Archives in Brief Nos. 4, 29, 53, 84. Sydney: State Records Authority of New South Wales, 2004-7.

State Records New South Wales, Archives Investigator. Accessed at http://investigator.records.nsw.gov.au/. Sydney: State Records Authority of New South Wales, 2007.

Five essential websites for NSW genealogy

Today I want to discuss websites that I find to be essential for researching family history in New South Wales. Genealogy has come a very long way in the last few years, with so many government repositories and others putting indexes, and even images of the actual records, online. Here are the websites that I use most often.

1. NSW Registry of Births Deaths and Marriages Historical Index Search is a necessary first step for anyone starting on their family history. Starting with the people you know – your parents and their parents, you can then start putting the meat on the bones – the hard evidence of birth, death, and marriage registrations. The index allows searching for births from 1788 to 1906 by name and/or parents’ names; deaths from 1788 to 1976 by name or parents’ names; and marriages from 1788 to 1956 by either or both parties’ names. The upper search limit increases each year by one year. Once an entry is found the certificate can be ordered and paid for online. Current cost for a certificate is $25.00.

2. NSW State Records was previously names the Archives Office of NSW. Their indexes online has many useful indexes including some censuses; Colonial Secretary Correspondence; Convicts; Court, Police and Prison records such as civil and criminal cases, divorces, gaol photographs, police service records, and some early probate records; Deceased Estate files of the Stamp Duties Office; Education and Child Welfare; Immigration and Shipping; Indigenous Australians; Insolvencies; Land records and Naturalization. Additional records and series are added to as indexing progresses. The Convict and Immigration indexes are essential resources for finding out how your ancestor arrived in Australia. Some indexes are held on the websites of other organisations.

3. Society of Australian Genealogists is based in Sydney and is a marvelous resource for Australian research and NSW research in particular. Their research guides are enormously helpful – factual and very informative. Online databases include Convicts’ Tickets of Leave, Electoral districts for Sydney Streets, Soldiers and Marines from 1787 to 1830, and NSW Ships Musters 1816-1825. The catalogue shows what resources are available when you visit the library and is being added to all the time.

4. State Library of NSW has many resources that are also available in other repositories such as State Records NSW. I always check their catalogue to see if it is worthwhile to visit for records on microfilm or microfiche, both Australian and from the UK. They also have some records for other states. Mitchell Library and the William Dixson Library in particular specialise in Australian and New Zealand books and manuscripts. The State Library also has a vast collection of maps and plans, pictures, photographs and newspapers.

5. NSW Department of Lands is not an immediately obvious source for family history, and it does allow some limited property searches here. What I use it for most often is its Historical Parish Maps, which can be viewed in small sections from here. It may be useful before doing a map search to find the correct parish using the search at the Geographical Names Board. All the existing parish maps that have been superceded by more recent versions have been digitised and put online. Towns are included to the street level, and portions of land have the names of the original purchaser. Hours can be spent looking at these maps. CDs of the maps are also available from the Department.

6. I know I said there would be five websites, but I think the State Records NSW website must be mentioned again apart from its online indexes. This is the place to find out whether the records you want actually exist and have been archived. As the progressive indexing of their holding continues more and more records can be found by searching in Archives Investigator, their catalogue search facility. For example, probate files can be found by searching for the name and the word “death” as keywords (and using “All Words” not “Exact Phrase”). Their Archives in Brief series are very useful guides to the records they hold and are available online or in hardcopy in State Records Reading Rooms.

These are the NSW sites that I use most often in my research for myself and others. I would be very interested to hear from others if they disagree with anything on my list, or have others they would like to share.