How to search for probate files at State Records NSW

SRNSW Western Sydney Records CentreProbate is the process of proving that a will left by a deceased person is genuine. Probate files are created by the NSW Supreme Court (or equivalent in other States) and transferred gradually to State Records NSW. They are more commonly called ‘probate packets’, since all the documents are folded in three into an envelope.

Probate packets can contain all sorts of goodies, including a copy of the will, an inventory of assets, affidavits from family members, and sometimes a copy of the death certificate and newspaper notices.

State Records NSW holds probate packets up to the 1960s, but to find them involves searching the index on microfiche created by the NSW Supreme Court.  State Records NSW has been gradually adding each packet to it online catalogue, Archives Investigator, so that we can search from home.

The latest Now and Then, the State Records NSW newsletter, describes the packets that have been listed so far and how to find them, and I can do no better than to quote the article here.

More probate packets listed in Archives Investigator Over 300 000 individual (NRS 13660) Probate Packets are available in Archives Investigator! Listed so far are:

•             Series 1: April 1817 to c. May 1873

•             Series 2: 1873 to 1876

•             Series 3: 1876 to c.1890

•             The years 1928-54 from Series 4 – Series 4-152152 (probate granted June 1928) to Series 4-419994 (probate granted July 1954).

To check if the details of your ancestor’s Probate Packet is now available online just go to Archives Investigator – Simple Search, key in the name of your ancestor followed by the word ‘death’ and click on the ‘Search’ button. If you locate a relevant result you then have the option to order a photocopy of the probate or preorder the probate packet to view in person at the Western Sydney Records Centre (WSRC).

Search for your elusive ancestor today

Do a search for all your New South Wales ancestors, male and female, and plan a trip out to the Western Sydney Records Centre (WSRC) at Kingswood. Take your digital camera, or be prepared to pay for photocopies if you can’t deal with the folded up pages. You won’t regret it!

Retrieval orders for probate packets are only sent at certain times of the day, so you can save time by preordering up to four packets a day or two before your visit, to be waiting for you when you arrive.


  1. Thank you for this link and how-to instructions. I just ordered my grand-uncle’s papers.

    Now if only PROV were so accommodating.

  2. Having never been to either, what is the difference between what is accessible at the Records Centre at Kingswood and the Reading Room in the Rocks?

  3. Prue, the Reading Room in The Rocks only holds microfilm and some books, as well as what is available on computer. All original records, such as probate packets, are at Kingswood and can only be viewed there. I’m sorry, I should have explained this; thank you for the question.

  4. Thanks for a straightforward guide. Probate docs can be gold…I’ve found some great ones. Kings wood can be a trek by public transport but is do-able for visitors to Sydney-worth the trek. Pauleen

  5. Thanks for the clarification Carole. Prue


  1. […] Riley of Genealogy in New South Wales had an interesting post called “How to search for probate files at the State Records NSW.” She describes how to research probate records and where to find the […]

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